Small Business Glossary

Capital Expenditure

Capital Expenditure spending on acquisition or improvements of fixed, long-term assets like property and equipment.

Capital expenditure, often abbreviated as CapEx, is a fundamental concept in the realm of small business operations and finance. It refers to the funds used by a company to acquire, maintain, and upgrade fixed assets such as property, buildings, an industrial plant, technology, or equipment. CapEx is often used to undertake new projects or investments, paving the way for potential growth in the future.

Understanding capital expenditure is crucial for small business owners as it plays a significant role in the financial and operational planning of a company. It helps in determining the amount and timing of expenses that a company will incur to maintain its business operations. This article will delve into the depths of capital expenditure, exploring its various facets and implications for small businesses.

Understanding Capital Expenditure

Capital expenditure is a key indicator of a company's commitment towards improving its physical assets. It's a reflection of the company's strategic plan to invest in long-term assets to generate future profits. These expenditures are usually substantial and have a significant impact on the company's cash flow.

Capital expenditure is also a critical component in the calculation of a company's net income. Since CapEx is considered an investment, it is not deducted immediately from the company's revenues. Instead, it is depreciated or amortised over the life of the asset, thereby impacting the company's net income over a prolonged period.

Types of Capital Expenditure

Capital expenditures can be categorised into two types: tangible and intangible. Tangible capital expenditures are related to physical assets like buildings, machinery, and vehicles. These are assets that have a physical presence and can be seen and touched.

On the other hand, intangible capital expenditures are related to non-physical assets like patents, trademarks, copyrights, and business methodologies. These are assets that don't have a physical presence but are instrumental in the business operations and contribute to the company's earning capacity.

Importance of Capital Expenditure

Capital expenditure is vital for the growth and development of a business. It allows a company to maintain its existing assets and invest in new ones, thereby enhancing its production capacity, improving efficiency, and driving growth. A company with a high level of capital expenditure is often seen as a growth company.

Moreover, capital expenditure is also important from an investor's perspective. Investors closely monitor a company's capital expenditure as it provides insights into the company's growth strategy and its management's confidence in the business's future prospects.

Capital Expenditure vs Operating Expenditure

Capital expenditure and operating expenditure (OpEx) are two different types of business expenses, each with its own implications. While CapEx is related to the acquisition or improvement of long-term assets, OpEx refers to the expenses incurred in the day-to-day operations of a business.

Unlike CapEx, operating expenses are fully deducted from the company's revenues in the same accounting period in which they are incurred. Examples of operating expenses include salaries, rent, utilities, and maintenance costs.

Differences in Accounting Treatment

The accounting treatment of CapEx and OpEx is significantly different. While CapEx is capitalised and depreciated over the life of the asset, OpEx is expensed in the period it is incurred. This difference in accounting treatment has a direct impact on the company's income statement, balance sheet, and cash flow statement.

Moreover, the tax treatment of CapEx and OpEx also differs. While operating expenses are fully tax-deductible in the year they are incurred, capital expenditures are not. Instead, the depreciation or amortisation of the capital asset is tax-deductible.

Impact on Cash Flow

The impact of CapEx and OpEx on a company's cash flow is also different. While operating expenses are deducted from the company's operating cash flow, capital expenditures are deducted from the company's investing cash flow.

This difference in cash flow treatment is important as it helps in understanding the cash flow dynamics of a business. A company with a high level of operating cash flow and low capital expenditure is generally considered financially healthy.

Calculating Capital Expenditure

Capital expenditure can be calculated by adding the current period's property, plant, and equipment (PP&E) with the current period's depreciation, and then subtracting the prior period's PP&E. This formula gives the net capital expenditure for the period, which represents the amount spent on PP&E after accounting for depreciation.

It's important to note that this formula only gives the net capital expenditure. If a company sells some of its fixed assets during the period, the proceeds from the sale will reduce the net capital expenditure. Therefore, to get the gross capital expenditure, the proceeds from the sale of fixed assets should be added back to the net capital expenditure.

Interpreting Capital Expenditure

Interpreting capital expenditure requires understanding the context in which the expenditure is made. A high level of capital expenditure could indicate that the company is investing in its future growth. However, it could also mean that the company is spending a lot on maintaining its existing assets, which might not be a positive sign.

Similarly, a low level of capital expenditure could indicate that the company is not investing enough in its growth. But it could also mean that the company is efficiently using its assets and doesn't need to spend a lot on maintenance or upgrades.

Capital Expenditure and Depreciation

Depreciation is an important concept in the context of capital expenditure. Since capital assets have a long life, they lose value over time due to wear and tear and obsolescence. This loss of value is accounted for through depreciation.

Depreciation spreads the cost of a capital asset over its useful life, thereby matching the expense with the revenue generated by the asset. It's important to account for depreciation while calculating and interpreting capital expenditure.

Capital Expenditure and Small Businesses

For small businesses, capital expenditure is a significant decision as it involves a large outlay of funds. Therefore, it's important for small business owners to carefully plan and manage their capital expenditures.

Small businesses often have limited resources, and hence, they need to ensure that their capital expenditures are generating a good return. They also need to manage their cash flows effectively to ensure that they have enough funds to meet their capital expenditure needs.

Planning for Capital Expenditure

Planning for capital expenditure involves forecasting the company's future capital needs and identifying the sources of funds to meet these needs. It requires a thorough understanding of the company's business operations and growth strategy.

Small business owners need to consider various factors while planning for capital expenditure, including the expected return on investment, the impact on cash flows, and the risk associated with the investment.

Financing Capital Expenditure

Financing capital expenditure is a critical aspect of capital expenditure management. Small businesses can finance their capital expenditures through various sources, including retained earnings, debt, and equity.

Each source of finance has its own advantages and disadvantages, and hence, the choice of finance depends on various factors, including the company's financial health, the cost of capital, and the risk appetite of the business owner.


Understanding capital expenditure is crucial for small business owners as it plays a significant role in the financial and operational planning of a company. It helps in determining the amount and timing of expenses that a company will incur to maintain its business operations.

By effectively managing their capital expenditures, small businesses can enhance their production capacity, improve efficiency, and drive growth. Moreover, they can also improve their financial health and attract potential investors.

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