The Best Accounting Software for Locksmiths

February 20, 2024
minutes to read
Ben Winford
Table of Contents

As a locksmith, you know how important it is to have the right tools for the job. But have you given the same attention to your accounting software? Accounting software specifically designed for locksmiths can streamline your business operations and ensure accurate financial records. In this blog, we'll take a look at why locksmiths need specialised accounting software, the top features to look for, and a comparison of the best options on the market.

Why Locksmiths Need Accounting Software

Unique Industry Challenges

Locksmiths are an essential part of society, providing a vital service to help people secure their homes, businesses, and vehicles. However, running a locksmith business can be challenging, with many unique industry challenges that can make traditional accounting software difficult to use.

One of the biggest challenges locksmiths face is the need to track inventory for both products and services. This can be especially challenging if you offer a range of services, from installing new locks to repairing old ones. Additionally, you may need to track job costing and tracking for each client, which can be time-consuming and complex.

Non-locksmith specific software may not account for these needs, which is why it's important to use accounting software specifically designed for locksmiths.

Streamlining Business Operations

By using accounting software specifically designed for locksmiths, you can streamline your business operations and save time. This software will have features like inventory management, estimating costs, and job tracking, allowing you to focus on your core business instead of spending time on administrative tasks.

Additionally, you can use the software to automate processes like invoicing and payment processing, which can help you get paid faster and improve your cash flow.

Ensuring Accurate Financial Records

One of the most important reasons for using accounting software is to ensure accurate financial records. As a locksmith, you need to keep track of all expenses and income, including inventory costs, labour expenses, and job profits.

Locksmith-specific software can help you categorise and organise all of your financial data, allowing you to easily generate reports and gain insights into your business performance. This can help you make better business decisions and improve your profitability over time.

Furthermore, by having accurate financial records, you can ensure that you are complying with all relevant tax laws and regulations, which can help you avoid costly fines and penalties.

Using specialised accounting software is essential for locksmiths who want to streamline their business operations, ensure accurate financial records, and improve their profitability over time. By investing in the right software, you can save time, reduce administrative tasks, and focus on what you do best - providing high-quality locksmith services to your customers.

Top Accounting Software Features for Locksmiths

Invoicing and Billing

The right accounting software for locksmiths will not only help you manage your finances, but also enable you to create professional-looking invoices that reflect your brand. With the right software, you can easily customise your invoices and send them directly to clients. You should also be able to set up recurring invoices and automatic payment reminders, making it easy to ensure that you get paid on time and maintain a healthy cash flow.

Moreover, you can also create quotes and estimates for potential clients, which can be easily converted into invoices once the job is completed. This feature can help you win more business by providing accurate and transparent pricing to your clients.

Expense Management

Expense management can be a daunting task for locksmiths, especially if you purchasing suppliers from retail and wholesale partners. However, with the right accounting software, you can easily track your expenses and manage your receipts. This can help you save time and also help you claim the maximum in tax deductions

In addition, you can also use the expense management feature to track the cost of goods sold (COGS) and calculate your gross profit margins. This can help you make informed decisions about pricing, promotions, and discounts.

Job Costing and Tracking

As a locksmith, it's crucial to accurately track the costs associated with each job to ensure profitability. The job costing and tracking feature in accounting software can help you do just that. With this feature, you can create estimates for each job, track job progress, and monitor the actual costs associated with each job.

You can also generate reports on job costs and profitability, which can help you identify areas for improvement and make informed decisions about resource allocation. This feature can help you optimise your operations and maximise your profits.

Mobile Access and Cloud Storage

In today's fast-paced business environment, it's essential to have accounting software that can be accessed from anywhere. The mobile access and cloud storage feature in accounting software can help you achieve this. With this feature, you can access your financial data from any device with an internet connection, whether it's a laptop, tablet, or smartphone.

Moreover, cloud storage ensures that your data is backed up and secure, reducing the risk of data loss due to hardware failure or theft. This feature can help you stay organised and productive, even when you're on the go.

Integration with Other Business Tools

To truly streamline your operations, your accounting software should integrate with other business tools that you use on a daily basis. For example, customer relationship management (CRM) software can help you manage your customer interactions, while scheduling software can help you manage your appointments and jobs.

Payment processing platforms can also help you get paid faster and more securely. By integrating these tools with your accounting software, you can automate processes and reduce the amount of time you spend on administrative tasks. This can help you focus on growing your business and providing excellent service to your clients.

Comparing the Best Accounting Software Options for Locksmiths

As a locksmith, you're likely busy with a variety of tasks, from fixing locks to managing inventory. That's why it's important to have reliable accounting software that can help you manage your finances and stay organised. In this article, we'll compare some of the best accounting software options for locksmiths, including Thriday, Xero, and QuickBooks.

Thriday's receipt scanning feature is popular with locksmiths

Thriday (Recommended)

Thriday excels as an accounting software for locksmiths due to its exceptional automation capabilities. By automating accounting tasks, such as transaction categorisation, Thriday saves locksmiths valuable time and effort, allowing them to focus on their core business operations. Additionally, its integrated invoicing feature simplifies the billing process, ensuring prompt payments and improved cash flow. Thriday's robust expense management tools track expenditures accurately, enabling locksmiths to monitor costs and make informed financial decisions. Furthermore, Thriday streamlines tax-related processes, generating reports and organising financial data to simplify tax preparation.

With its comprehensive automation features, Thriday has proven extremely popular with locksmiths, but don't take our word for it. As the owner-operator of AnyKey Locksmiths, Shane Keats has been a locksmith for over a decade and knows a thing or two about accounting software "In my time in the industry, I think I've tried every bit of accounting software on the market," laughs Shane. "But there's no question that Thriday is the best-rounded one that I've run across."


Xero is a well known accounting software for small businesses, and it also has a version designed for locksmiths. This software includes features like inventory management, payroll, and purchase orders. One of the standout features of Xero is its strong security features, which help protect your financial data from unauthorised access. With Xero, you can also create customised reports and dashboards to get a better understanding of your business's financial health.


QuickBooks is a popular accounting software for small businesses. This software includes features like invoicing and billing, job costing, and inventory management. With QuickBooks, you can easily track your expenses and income, create professional-looking invoices, and manage your inventory all in one place. Additionally, QuickBooks integrates with a variety of other business tools, such as PayPal and Shopify, making it a versatile option for locksmiths. And with mobile access capabilities, you can manage your finances on the go.

Overall, there are plenty of great accounting software options for locksmiths. Whether you're looking for a versatile option like Thriday, a payroll option like Xero, or a customisable option like QuickBooks, there's sure to be a software that meets your needs. And with mobile access and cloud storage capabilities, you can manage your finances from anywhere, whether you're on the job or on the go.

Key Takeaways

As a locksmith, choosing the right accounting software like Thriday can improve your business operations and ensure accurate financial records. By selecting software with features like invoicing and billing, expense management, job costing, mobile access, and integration with other business tools, you can streamline your operations and focus on growing your business. Consider the options we've outlined and choose the accounting software that will work best for your locksmith business needs.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360  AFSL 241167 (Regional Australia Bank).  Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you.

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