The Best Accounting Software for Machinists

February 20, 2024
minutes to read
Alice Surdy
Table of Contents

Are you tired of sifting through a sea of accounting software options and coming up empty-handed? As a machinist, you have unique accounting needs that require a software solution designed specifically for your industry. But don't worry, we've done the research for you and found the top accounting software solutions to meet your needs.

Understanding the Unique Accounting Needs of Machinists

Machinists are skilled professionals who require a specialised approach to accounting software. Unlike other industries, machinists need software that can handle inventory management, job costing and estimation, time tracking, and labor costs. Additionally, machinists require a solution that can streamline the invoicing and payment processing process.

Inventory Management and Tracking

Robust inventory management and tracking are crucial for machinists. They need a software solution that can help them track inventory levels and provide insight into material usage. With the right accounting software, machinists can automate inventory tracking, generate expense reports, and receive real-time inventory alerts. This can help them optimise their inventory levels, reduce waste, and increase efficiency.

Job Costing and Estimation

Accurate job costing and estimation are essential for machinists to remain competitive while maintaining profitability. Accounting software can help machinists create accurate cost estimates and track those costs throughout the project. With customisable project templates, resource allocation, and labor cost tracking features, machinists can manage their projects from start to finish with ease.

Time Tracking and Labor Costs

Machinists need to keep track of labor costs to ensure that they are meeting their budget and making a profit. Accounting software can help machinists track time spent on each job and allocate resources accordingly. With real-time tracking of labor costs, customisable job templates, and employee time tracking features, machinists can manage their labor costs effectively and efficiently.

Invoicing and Payment Processing

Invoicing and payment processing can be a tedious and time-consuming task for many small business owners. However, accounting software can help streamline the process and make it easier to manage. With personalised invoicing templates, automatic payment reminders, and integrated payment processing systems, machinists can reduce the time and effort required to manage their invoices and payments.

Machinists require specialised accounting software that can handle their unique needs. With features such as inventory management, job costing and estimation, time tracking, and invoicing and payment processing, machinists can manage their finances with ease and focus on what they do best - creating high-quality machined parts and products.

Top Accounting Software Solutions for Machinists

As a machinist, you know how important it is to stay on top of your finances. Luckily, there are many accounting software solutions available on the market that can help make accounting simple and efficient.

Now that you know what you need in your accounting software, let's dive into some of the top solutions available on the market.

Thriday: A Comprehensive Solution

Thriday is a new platform that is already one of the most popular accounting software solutions out there – and for a good reason. The software offers a range of features that make accounting simple for small business owners, including machinists. With Thriday, you can easily manage your receipts, create professional invoices, and track your expenses. Additionally, Thriday offers a mobile app that allows you to manage your finances on the go. The best part about Thriday, is it offers an all-in-one platform, which combines banking, accounting and tax. Once you sign up for Thriday, you can open a business bank account* and Visa Debit card* and from there, as you earn income and spend money, all your taxes are calculated automatically. This can save machinists over 4 hours a week on financial admin.

Thriday makes tax time, relax time...


Xero is a cloud-based accounting software solution designed for efficiency. As a machinist, you don't have time to waste on accounting tasks. Xero offers a range of features that make accounting simple, including custom templates, integration with other tools, and a mobile app. With Xero, you can easily manage your finances from anywhere, at any time.

Xero also offers a range of add-ons, such as inventory management and payroll, making it a comprehensive solution for your accounting needs.


MYOB is an accounting software solution for small businesses, and machinist businesses are no exception. With MYOB, you can easily create professional invoices, track your expenses, and manage your projects all in one place. MYOB has many different packages to choose from, so you'll be up and running in no time.

Key Features to Look for in Accounting Software

In addition to the specific features previously discussed, there are several general features to look for in your accounting software solution. But what are these features, and why are they important?

Integration with Industry-Specific Tools

As a machining business owner, you know that computer-aided manufacturing (CAM) software or Enterprise Resource Planning (ERP) software are essential tools to keep your business running smoothly. It is important to choose an accounting software that integrates with these tools. This integration ensures that your business operations are streamlined, and you don't have to switch between different software programs to complete a task.

Scalability and Customisation Options

A growing business needs a software solution that can grow with it. Look for accounting software options that can expand as your business needs change. Customisable templates, scalability options, and real-time reports that help you stay on top of your finances, are essential features that you should consider while selecting accounting software. These features will allow you to customise the software to meet your business needs and ensure that you are always in control of your finances.

Ease of Use and User Support

As a small business owner, you don't want to be bogged down learning the ins and outs of accounting software. You want a software solution that is intuitive and easy to use. Good quality user support is also essential for any software. Having access to a knowledgeable customer service representative can help solve issues that might come along the way quickly. This support will ensure that you are always able to use the software to its fullest potential.

Security and Data Protection

Your accounting software will contain sensitive financial data, and you want to ensure it is secure and protected at all times. Look for software solutions that offer data encryption, automatic backups, and secure login processes. These features will provide security and ease your mind regarding your business’s confidential financial information. It is important to choose a software solution that takes data protection seriously and has measures in place to prevent data breaches.

In conclusion, when selecting accounting software for your machining business, it is essential to consider these key features. Integration with industry-specific tools, scalability and customisation options, ease of use and user support, and security and data protection are all important factors to keep in mind. By choosing the right software solution, you can ensure that your business runs smoothly and that you are always in control of your finances.

Final Thoughts

As a machinist, your work is vital to many industries, from aerospace to automotive, and everything in between. With such an important role, it's crucial that you have the right tools to help you manage your finances and keep your business running smoothly.

One of the key things to look for when choosing accounting software for your machinist business is inventory management. Being able to track your materials and supplies is essential for ensuring that you have what you need to complete jobs on time and within budget. Look for software that allows you to easily add and remove items from your inventory, set reorder points, and track usage.

User support is also crucial. Look for software providers that offer responsive customer support, whether that's through phone, email, or live chat. This will ensure that you can get help when you need it, and that any issues are resolved quickly.

Finally, security is a top concern for any business. Look for software that offers robust security features, such as two-factor authentication, data encryption, and regular backups. This will help protect your sensitive financial information from hackers and other threats.

By choosing the right accounting software solution for your machinist business, you'll be able to streamline your finances, save time, and focus on what you do best: creating high-quality parts and products that keep the world moving.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360  AFSL 241167 (Regional Australia Bank).  Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you.

Why waste time on financial admin when Thriday can do it for you?

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