The Best Accounting Software for Painters

February 20, 2024
minutes to read
Alice Surdy
Table of Contents

Running a successful painting business involves more than just creating beautiful works of art. It requires meticulous financial management and keeping accurate records of costs and profits. This is where specialised accounting software designed specifically for painters comes in. In this article, we will explore the benefits of using accounting software tailored for painters and highlight some of the best options available in the market to help you streamline your financial processes and increase your profitability.

Why Painters Need Specialised Accounting Software

As a painter, your job goes beyond selecting the right colours and materials for your projects. It involves managing a wide range of expenses such as equipment, supplies, and labour costs, not to mention generating and keeping track of invoices and payments. Using specialised accounting software can help you simplify and automate these processes, giving you more time to focus on your craft.

Managing Expenses and Invoicing

One of the biggest challenges facing painters is managing expenses and generating invoices. With specialised accounting software, you can track expenses such as paint and supplies, overheads like rent and utilities, and labour costs. This allows you to see your costs broken down by project, making it easy to determine the true profitability of your work.

Moreover, the software can help you generate accurate invoices with ease. It saves you time and effort in creating professional-looking invoices that are customisable according to your needs. You can also track payments and outstanding balances, ensuring that your business has better cash flow management.

Tracking Inventory and Supplies

Managing your supplies is crucial to the efficiency of your painting business. With accounting software that has inventory and supply tracking capabilities, you can manage your supplies in the cloud. This means you can access your information from any device with an internet connection, making it easier to monitor inventory levels, anticipate when to reorder materials, and prevent over-ordering or excessive stocking. The software also helps save time and money by avoiding the need to manually tally up the items used in each project.

By keeping track of your supplies, you can also identify which materials are used frequently and which ones are not. This information can help you make informed decisions about which supplies to stock up on and which ones to cut back on, ultimately saving you money in the long run.

Job Costing and Profit Analysis

Accounting software for painters allows you to track your job costs down to the last penny. By examining the expenses per project, you can identify areas where you could reduce costs and areas that are the most profitable. This helps you to make informed business decisions based on data, which can lead to higher profits and more successful projects in the long term.

Moreover, the software can help you analyse your profitability by project, client, or even by the type of work you do. This allows you to identify which projects are the most profitable and which ones are not worth pursuing. With this information, you can focus your efforts on the most profitable areas of your business, leading to increased revenue and growth.

In conclusion, specialised accounting software is an essential tool for painters who want to streamline their business operations and achieve long-term success. By automating processes, tracking expenses, managing inventory, and analysing profitability, you can make informed decisions that will help you grow your business and achieve your goals.

Top Accounting Software Options for Painters

As a painter, keeping track of your finances is essential to running a successful business. Specialised accounting software can help you manage your finances, invoices, and expenses more efficiently, allowing you to focus on your craft. In this article, we will explore some of the best accounting software options available for painters.

1. Thriday (Top Rated)

Thriday emerges as the ultimate software for painters, offering unparalleled features and AI-driven automation tailored for painters who love their craft but hate doing the books. By automating accounting tasks, invoicing, expense management, and tax processes, Thriday saves painters valuable time and effort. Its AI capabilities ensure accurate financial data analysis and categorisation, minimising errors.

With Thriday, painters can effortlessly track their income, expenses, and GST, gaining valuable insights into their financial performance. The tax automation feature simplifies tax preparation, generating reports and optimising deductions. Thriday's user-friendly interface and comprehensive features make it the go-to software for painters, providing efficiency and peace of mind in managing their finances as gig workers.

2. Xero

Xero is a versatile accounting software that caters to small businesses in various industries, including painting. It offers an intuitive interface that allows for easy navigation and customisation of invoices and estimates. Xero also offers inventory management capabilities, allowing painters to keep track of supplies and materials used for each project accurately. With Xero, you can create customised invoices, track your expenses, and manage your cash flow more efficiently.

Xero's inventory management feature allows you to track your stock levels and set up automatic reordering when supplies run low. This feature can save you time and ensure that you always have the materials you need to complete your projects on time.


MYOB is another accounting software that offers various versions tailored to specific industries. MYOB is an excellent choice for painters, offering features such as job costing, budget tracking, and invoicing. With MYOB, you can create customised invoices and estimates, track your expenses, and manage your cash flow more efficiently. It also integrates with other business tools, such as payroll software, making it a comprehensive solution for your business needs.

For painters who work on multiple projects simultaneously, MYOB has a job costing feature which can be particularly useful. This feature allows you to track the expenses and revenue of each project separately, giving you a better understanding of your profitability.

Overall, specialised accounting software can help painters manage their finances more efficiently, allowing them to focus on their craft. Whether you choose QuickBooks, FreshBooks, Xero, or Sage 50cloud, each of these software options offers unique features that can benefit your business. Consider your specific needs and choose the software that best fits your business requirements.

Key Features to Look for in Accounting Software for Painters

Before choosing an accounting software option for your painting business, it’s essential to consider the features that best suit your needs. Here are some key features to look out for:

Customisable Invoicing and Estimates

Easily customisable invoicing and estimate templates allow you to create professional-looking documents that reflect your brand and business style. This helps you to maintain consistency and professionalism in your interactions with clients.

It's important to note that a well-designed invoice can help you get paid faster, and the ability to customise it to suit your business needs can help you stand out from the competition. You can add your logo, colours, and other branding elements to make it more visually appealing and memorable. Additionally, customising your estimates can help you win more business by showcasing your professionalism and attention to detail.

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Time Tracking and Job Scheduling

As a painter, tracking your time and scheduling jobs efficiently is a crucial component of your success. Some software options offer time tracking features, allowing you to monitor labour costs accurately and estimate completion times more efficiently.

With time tracking features, you can easily see how much time you and your team are spending on each project, and adjust your pricing and scheduling accordingly. This can help you avoid undercharging for your services and ensure that you're making a profit on each job. Additionally, job scheduling features can help you manage your workload more effectively and ensure that you're meeting your deadlines.

Integration with Industry-Specific Tools

Many accounting software options offer integrations with other industry-specific tools such as project management software, making it easy to manage tasks and monitor project progress in real-time. This can help streamline your processes and save time.

For example, you can integrate your accounting software with your project management software to automatically track expenses and invoices related to each project. This can help you avoid manual data entry and reduce the risk of errors. Additionally, you can use integrations to automate other tasks, such as sending reminders to clients for overdue payments or updating your inventory levels.

Mobile Access and Cloud Storage

Mobile access and cloud storage capabilities give you the flexibility to manage your financials from anywhere, at any time. This means you can manage your business while on the go and access your data from multiple devices.

With mobile access, you can check your financials, send invoices, and manage your expenses from your smartphone or tablet. This can be especially useful if you're frequently on the move or working from different locations. Additionally, cloud storage allows you to store your data securely and access it from anywhere with an internet connection. This can help you avoid the risk of losing your data due to hardware failure or theft.

How to Choose the Right Accounting Software for Your Painting Business

Choosing the right accounting software for your painting business can be overwhelming. Here are some factors to consider to help guide your decision-making process:

Assess Your Business Needs and Budget

Start by considering your business needs and budget. What features are most important to your business? What is your budget for accounting software? Addressing these questions can help you narrow down your options when selecting the right software.

Compare Features and Pricing

Once you have identified your business needs and budget, compare the different software options in the market. Look for features that cater specifically to the painting industry and compare the prices of available packages.

Test Drive the Software with a Free Trial

Many accounting software options offer free trials or demos. Use this opportunity to test the software and determine if it meets your business needs and is user-friendly.

Seek Recommendations from Other Painters

Finally, seek recommendations from other painters in your industry. Word of mouth is a powerful tool, and other painters can provide valuable insights and recommendations based on their own experience with different accounting software options.

Key Takeaways

Choosing the right accounting software for your painting business is crucial for managing your expenses, tracking your profitability, and making informed business decisions. By considering your business needs, comparing software options, and seeking recommendations, you can find the perfect accounting software solution that meets your needs and helps take your painting business to the next level.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360 AFSL 241167 (Regional Australia Bank). Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you. Team Thrive No 2 Pty Ltd ABN 26 677 263 606 (Thriday Accounting) is a Registered Tax Agent (No.26262416).

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