The Best Accounting Software for Panel Beaters

February 20, 2024
minutes to read
Warren More
Table of Contents

As a panel beater, you face a unique set of challenges when it comes to managing your finances. Keeping track of job costing and estimating, inventory management, invoicing and billing, as well as payroll and employee management all require attention to detail and accurate record-keeping. In today's digital age, there are many accounting software options available that can streamline these processes and make your life easier. In this article, we'll explore the best accounting software options for panel beaters, comparing their features and pricing to help you make an informed decision about which one is right for you.

Understanding the Needs of Panel Beaters' Accounting

As a panel beater, your business requires a great deal of attention to detail. From repairing vehicles to managing inventory, ordering parts, and tracking orders, your accounting needs differ from other businesses.

When it comes to accounting, you need to be able to track each job's cost and estimate accurately. This is crucial for the success of your business. You may also have to manage inventory, order parts, and track orders. Invoicing and billing also need to be handled accurately, reflecting the work done on each vehicle. Lastly, managing payroll and employee management requires another level of detail. With these specific needs in mind, it's crucial to choose an accounting software that caters to them and simplifies the management of your finances.

Job Costing and Estimating

Job costing and estimating are critical components of your business. It's crucial to have an indication of what your costs will be and how much to charge your customers accurately. Certain accounting software options offer job costing and estimating tools that make this easier. You can have an easy view of your profitability with just a few clicks, by tracking the time spent on each job and the materials used. This information can help you make informed decisions about pricing and future jobs.

Furthermore, job costing and estimating can help you identify areas where you can improve efficiencies and reduce costs. By tracking the time spent on each job and the materials used, you can identify areas where you can streamline processes and reduce waste. This can lead to increased profitability and a more successful business.

Inventory Management

The fast pace of a panel beating business leaves little room for errors, especially with tracking inventory. By choosing software that caters for inventory management, you could save time and avoid costly mistakes. You could have a clear view of the parts and materials used for each job. You can also track your stock levels in real-time to avoid stock-outs and save money by avoiding over-ordering.

Inventory management is essential for the success of your business. By having a clear view of your inventory levels, you can ensure that you always have the parts and materials you need to complete jobs. This can help you avoid delays and keep your customers happy.

Invoicing and Billing

As a panel beater, you must accurately invoice and bill your customers. This is critical given the labour costs and material costs associated with each job. By choosing software that offers easy invoicing and billing options, you can ensure that you get paid correctly. Some software also enables you to attach job sheets and photos to invoices, giving your clients an enhanced understanding of the work you carried out.

Accurate invoicing and billing are essential for the success of your business. By providing detailed invoices, you can ensure that your customers understand the work you carried out and the costs associated with it. This can help you build trust and long-term relationships with your clients.

Payroll and Employee Management

Managing payroll and employee management can be a time-consuming task. The right accounting software can take care of this for you, ensuring that the staff members are paid accurately and on time. The software should also provide an easy way to track hours worked, holidays taken, and expenses claimed. Managing all of this reduces the pressure of handling employee management in-house.

Employee management is essential for the success of your business. By ensuring that your staff members are paid accurately and on time, you can build trust and loyalty. This can lead to a more productive and successful business.

Top Accounting Software Options for Panel Beaters

As a panel beater, you know that managing finances is an important part of running a successful business. With the right accounting software, you can streamline your financial management processes and keep your business running smoothly. Now that we've explored the specific accounting needs of panel beaters, let us look at the top accounting software options:

1. Thriday (Recommended)

Thriday has gained immense popularity among panel beaters due to its exceptional capabilities in automating accounting tasks and providing seamless financial management. With its advanced artificial intelligence (AI) technology, Thriday simplifies the entire process. By automating accounting, panel beaters can save significant time and effort. Thriday's invoicing feature enables them to generate professional invoices effortlessly, ensuring streamlined billing and prompt payment. The receipt scanning function allows for easy digitisation and categorisation of expenses, simplifying expense management. Thriday's tax automation feature ensures compliance and simplifies tax preparation, generating accurate reports and optimising deductions.

Panel beaters appreciate Thriday's user-friendly interface and its ability to provide efficient and accurate financial management, making it an invaluable tool in their line of work.

Thriday makes tax time, relax time for panel beaters

2. QuickBooks

QuickBooks is a popular accounting software option used by millions of businesses worldwide. It offers job costing and inventory management features, and modules can be added to handle payroll and employee management. With a variety of pricing options, depending on business size and needs, QuickBooks is a great choice for panel beaters looking for a comprehensive accounting solution.

3. Xero

Xero is another great accounting software option for panel beaters. It offers modules for job costing and inventory management, and payroll can be added. Xero also integrates with many other business tools, including CRMs and eCommerce platforms. With affordable pricing plans to suit different business sizes, Xero is a great choice for panel beaters looking for a cost-effective accounting solution.


MYOB is an accounting software option that offers invoicing, accounting, and receipt scanning modules. Reports and analytics provide customised insights for decision making. All features are free to use, including unlimited invoicing and accounting, and payroll can be added for a monthly fee. MYOB is a solid choice for panel beaters looking for a comprehensive solution.

With so many great accounting software options available, panel beaters can choose the one that best fits their business needs and budget. Whether you need robust inventory management or simple invoicing and expense tracking, there is an accounting software option out there for you.

Comparing Features and Pricing

Now that we've discussed the top accounting software options, let's dive deeper into how they compare to each other.

Ease of Use

All the software mentioned above are easy to navigate and use. Their interfaces are sleek, the features are intuitive, and the usability is an essential factor in maintaining accurate records. However, it's also important to keep in mind the learning curve of the new software and how long it takes until your team is comfortable using it.

For example, some software may have a more straightforward interface, making it easier for your team to learn and use, while others may have more advanced features that take time to master. It's essential to consider the needs of your team and business when choosing an accounting software.

Integration with Other Tools

All the software options mentioned above offer integrations with standard business tools and apps to improve efficiency. The number of integrations each software offers is one deciding factor when choosing which software to consider.

For instance, some software may integrate seamlessly with your existing CRM software, while others may offer integrations with popular payment gateways, making it easier for you to manage your finances. It's important to consider which integrations are essential for your business and choose software that offers those integrations.

Customisation Options

Every panel beating business has unique needs when it comes to accounting. Customisation options such as third-party add-ons, plugins, and software extensions for each accounting software vary. As such, it is worth investigating into which software options offer the most comprehensive customisation features.

For example, some software may offer customisable templates for invoices and other financial documents, while others may allow you to create custom reports and dashboards. It's important to consider which customisation options are essential for your business and choose software that offers those options.

Pricing and Subscription Plans

Each software offers various pricing plans with a different emphasis, based on the size of your team and your business. It is essential that you work through an overview of the cost structure of each software option to understand how it can fit within your budget.

For instance, some software may offer a free plan with limited features, while others may offer a more comprehensive plan with advanced features at a higher cost. It's important to consider your budget and the needs of your business when choosing an accounting software.

In conclusion, when comparing accounting software options, it's essential to consider factors such as ease of use, integration with other tools, customisation options, and pricing and subscription plans. By taking the time to research and compare different options, you can choose the best accounting software for your panel beating business.

Final Thoughts

When it comes to choosing accounting software for your panel-beating business, there's no one-size-fits-all solution. Each business has unique accounting needs. In this article, we've explored the key features of the top accounting software options for panel-beaters. Analysing features such as ease of use, integration with other tools, customisation options, and pricing plans are crucial to opting for an accounting software option that fits your unique needs. Investing in the right accounting software will improve your panel-beating workshop's efficiency, eliminate human errors, streamline your financial reporting and analysis, and ultimately increase your bottom line.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360  AFSL 241167 (Regional Australia Bank).  Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you.

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