The Best Accounting Software for Videographers

February 20, 2024
minutes to read
Jaala Alex
Table of Contents

As a videographer, you are always working hard to create visually stunning and captivating content. While you may be primarily focused on the creative side of your business, managing your financials is just as important. This is where accounting software can help, providing a range of tools and features to help you manage your finances more efficiently, accurately, and simply.

Why Videographers Need Accounting Software

While there are many accounting software options available, not all are created equal. This is especially true for videographers, who have unique financial needs. Whether you’re a freelance videographer or run your own production company, specialised accounting software can simplify and streamline many of the financial tasks you face.

Managing Project-Based Incomes

One of the main differences between videographers and other business types is in the way income is earned. As a videographer, you likely receive income on a project-by-project basis, rather than as a regular salary. This can make it difficult to keep track of your finances, but accounting software can help you easily track these project-based incomes, ensuring you know exactly how much you’ve earned on each project, and helping you make more informed financial decisions.

For example, let's say you recently completed a project for a corporate client. With accounting software, you can quickly and easily see how much you earned from that project, and compare it to other similar projects you've completed. This can help you determine if you're charging enough for your services, and if there are any areas where you could potentially increase your income.

Tracking Expenses and Deductions

Managing your expenses and deductions is another key area where specialised accounting software can help. With the ability to automatically categorise, track and monitor your expenses, you can quickly see where your money is going and where you may be able to cut back. Additionally, accounting software can help you keep track of your various business deductions, ensuring you don't miss out on valuable tax savings.

For example, let's say you purchased new camera equipment for a project. With accounting software, you can easily categorise this expense as a business expense, and the software will automatically track it for you. This can help you stay organised and ensure you're taking advantage of all the deductions available to you.

Simplifying Tax Preparation

As a videographer, you already have enough on your plate when it comes to end-of-year tax preparation. Rather than spending hours trying to navigate the complexities of tax legislation and filling out forms, accounting software can help. Many accounting software options will automatically calculate your tax liabilities, keep track of important deadlines, and ensure you remain compliant with the relevant regulations.

For example, let's say you're preparing your taxes and need to calculate your self-employment tax. With accounting software, you can simply input your income and expenses, and the software will automatically calculate your tax liability for you. This can save you time and reduce the risk of errors.

In conclusion, specialised accounting software can be a valuable tool for videographers. By helping you manage project-based incomes, track expenses and deductions, and simplify tax preparation, accounting software can save you time and help you make more informed financial decisions.

Top Accounting Software Options for Videographers

Now that we’ve covered why you need accounting software, let's take a look at some of the top options for videographers:

1. Thriday (Top Rated)

Thriday proves to be an invaluable tool for videographers in Australia when it comes to managing their small business financial admin. With Thriday, videographers can easily track their income, record expenses, and generate professional invoices for their services. The software's user-friendly interface and tailored features streamline tasks such as expense categorisation, invoice generation, and payment tracking. Thriday integrates seamlessly with bank accounts*, simplifying transaction tracking and reconciliation. Moreover, Thriday supports compliance with Australian tax regulations, making it easier for videographers to manage their tax obligations. Its reporting capabilities offer insights into financial performance, enabling informed decision-making and effective budgeting.

By utilising Thriday, videographers can save time, reduce administrative burdens, and ensure accurate financial records, ultimately enhancing their financial management and supporting the growth of their small businesses in the videography industry.

Thriday customer, Kiki


MYOB is another popular accounting software option. It offers a range of features and tools that can help videographers in many different areas. With the ability to handle project-based incomes, track expenses, and simplify tax preparation, MYOB is a great choice for those looking for a comprehensive accounting solution.

As a videographer, you may have multiple projects running at the same time. MYOB allows you to easily manage all of your projects in one place. You can track the income and expenses for each project separately, which makes it easier to see how profitable each project is. This can help you make better business decisions and ensure that you are charging the right amount for your services.

3. Xero

Xero is another popular accounting software option that is well-suited to videographers. It offers a range of helpful features, including bank reconciliation, invoice creation, and inventory management, all in a user-friendly interface. Xero also offers powerful reporting tools to help you understand your financials in greater detail.

If you work with a team of videographers, Xero can be a great choice. It allows you to give different team members different levels of access to your financial information. For example, you can give your accountant full access, while only allowing your team members to see their own project information. This can help you keep your financial information secure while still allowing your team to collaborate effectively.

Key Features to Look for in Accounting Software

Now that you know some of the top accounting software options for videographers, it's important to understand what key features to look for when making your decision. Some of the most important features to consider include:

Invoicing and Payment Processing

Creating and sending invoices is a crucial part of any videographer's business. Look for accounting software that includes tools for creating and sending professional-looking invoices, as well as accepting online payments.

Expense Tracking and Categorisation

Keeping track of your expenses is essential for understanding your financials and identifying areas where you can save money. Look for accounting software that provides easy-to-use tools for categorising and tracking expenses.

Time Tracking and Project Management

If you offer client services such as video editing, motion graphics, or animation, you’ll need to track your time and manage your projects effectively. Consider accounting software that includes project management features and time tracking tools to help you stay on top of your workload.

Financial Reporting and Analysis

An important aspect of any accounting software is the ability to generate detailed financial reports to help you make more informed business decisions. Look for software that includes a range of reporting options, such as profit and loss statements, balance sheets, and cash flow reports.

Final Thoughts

Managing your finances as a videographer can be a daunting task, but by using the right accounting software, you can simplify and streamline many of the processes involved. Whether you choose one of the popular options we’ve covered or another solution, remember to look for features that meet your unique needs. With the right accounting software, you can focus on your creative work and leave the financial management to the experts.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360  AFSL 241167 (Regional Australia Bank).  Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you.

Why waste time on financial admin when Thriday can do it for you?

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