The Best Accounting Software for Waiters

February 20, 2024
minutes to read
Jaala Alex
Table of Contents

If you're a waiter, you know that managing finances can be a hassle. From tracking tips and service charges to deducting expenses, staying on top of your finances can quickly become overwhelming. This is where a specialised accounting software comes in handy. In this article, we'll take a look at the best accounting software for waiters in Australia and the features you should be looking for.

Why Waiters Need Accounting Software

As a waiter, you're not only dealing with cash and card transactions, but you're also managing tips and service charges. Without a proper accounting system, it can be challenging to keep track of all your financial operations. That's where accounting software comes in handy.

Accounting software built for waiters can help streamline all your financial operations, making them quicker and more efficient. It can save you time, reduce human error, and ensure that you're accurately receiving the tips you deserve.

Managing Tips and Service Charges

One of the biggest challenges of being a waiter is managing tips and service charges. However, accounting software can make a huge difference in this area. With software, you can easily track and manage all tips and service charges for each shift. The software can even calculate the correct amount to deduct each time you receive a tip or service charge. This feature not only saves you time but ensures that you're accurately receiving the tips you deserve.

Furthermore, accounting software can help you track your tips and service charges over time. By analysing this data, you can identify patterns in your earnings and take steps to maximise your income. For example, you may discover that you earn more tips during certain shifts or by providing exceptional service to certain customers. Armed with this information, you can adjust your work schedule or service style to increase your tips and service charges.

Tracking Expenses and Deductions

Waiters often have a wide range of expenses that they can deduct from their taxes. From the cost of uniforms to travel expenses, these deductions can add up quickly. However, tracking these expenses can be challenging, especially if you're doing it manually.

With specialised accounting software, you can easily track all expenses and deductions. The software can help you categorise your expenses and keep track of receipts. This feature ensures that you're not leaving any tax deductions on the table, which can save you significant amounts of money each year.

Simplifying Tax Returns

Preparing your tax returns can be a stressful and time-consuming process. However, with specialised accounting software, you can simplify this process significantly. The software will automatically transfer all your financial data onto the tax forms, so you won't have to worry about making any mistakes or missing important deadlines.

Furthermore, accounting software can help you identify deductions and credits that you may have missed. This feature can help you maximise your tax savings and reduce your tax liability.

Accounting software can be a game-changer for waiters. It can help you manage your tips and service charges, track your expenses and deductions, and simplify your tax returns. By using accounting software, you can focus on providing exceptional service to your customers, knowing that your financial operations are in good hands.

Top Accounting Software Options for Waiters

Now that you know why specialised accounting software is essential for waiters, let's take a look at some of the best options available.

1. Thriday (Top Choice)

Waiters love using Thriday for its user-friendly features that simplify their financial management tasks. With Thriday, waiters can easily track their tips, record their shift hours, and manage their income. The software provides a convenient platform for waiters to generate professional invoices, ensuring accuracy and efficiency in payment collection. Thriday's integration with banking systems allows for seamless transaction tracking and reconciliations. Waiters also benefit from its reporting capabilities, which offer insights into their earnings and help with budgeting.

Overall, Thriday empowers waiters to efficiently manage their finances, enhancing their productivity and providing a seamless experience in their role.

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2. Xero

Xero is another cloud-based accounting software that's gaining popularity among small business owners. It's known for its intuitive dashboards and automated functions that make managing finances a breeze. Its mobile app ensures that you never miss a transaction.

As a waiter, you need to be able to access your financial data quickly and easily. Xero's mobile app allows you to do just that. You can check your earnings, expenses, and invoices on the go, giving you complete control over your finances.


MYOB is a user-friendly accounting software that's designed for freelancers and small business owners. It has a simple interface that allows you to track expenses, invoice clients, and prepare your tax returns easily. MYOB also integrates with point of sale systems, ensuring that your financial data is always up-to-date.

One of the most significant advantages of MYOB is its ease of use. You don't need to be an accounting expert to use it. The software is designed to be user-friendly, which means you can focus on your work without worrying about your finances.

Features to Look for in Accounting Software for Waiters

When it comes to managing your finances as a waiter, choosing the right accounting software can make all the difference. Here are some specific features to look for when selecting the perfect software for your needs.

Ease of Use

As a waiter, you're likely more focused on providing excellent service to your customers than on managing your finances. That's why it's essential to choose accounting software that is easy to use, even if you're not a financial expert. Look for software that has a simple interface, clear instructions, and doesn't require extensive training to use. This way, you can spend less time worrying about your finances and more time providing top-notch service to your customers.

Mobile App Availability

As a waiter, you're always on the move, so having access to your financial data on the go is crucial. That's why it's important to choose accounting software that has a mobile app. With a mobile app, you can check your transactions, manage your expenses, and invoice your clients from anywhere. Whether you're on the floor of your restaurant or on the go, you can stay on top of your finances with ease.

Integration with Point of Sale Systems

When it comes to managing your finances as a waiter, having your accounting software and point of sale system work together seamlessly can save you a lot of time and hassle. Make sure that the accounting software you choose integrates with your point of sale system. This way, you can avoid manually entering data into both systems, reducing the chance of errors and saving you time.

Customisable Invoicing and Reporting

Every business is unique, and your invoicing and reporting needs may differ from other businesses'. That's why it's important to find accounting software that is customisable, allowing you to add or remove specific fields to fit your business needs. This way, you can create invoices and reports that are tailored to your specific needs, making it easier to manage your finances.

Affordable Pricing Plans

As a small business owner, cost can be a significant consideration when selecting an accounting software. Look for software that offers affordable pricing plans that fit your budget. And remember, cheaper options don't always mean they're less effective. Be sure to weigh the cost against the features and benefits of the software to find the best fit for your business.

By considering these features when selecting your accounting software, you can make managing your finances as a waiter easier and more streamlined than ever before.

The Verdict

Choosing the best accounting software for your business can be overwhelming. However, it is essential to select an accounting software built for waiters to streamline your financial management, saving your time and reducing the risk of errors.

One of the significant advantages of using accounting software for waiters is that it offers features that cater to the specific needs of the hospitality industry. For instance, it can help you keep track of your inventory, manage your payroll, and monitor your expenses, allowing you to make informed financial decisions.

Another essential feature to look out for when choosing accounting software is ease of use. You want software that is user-friendly and does not require extensive training to operate. This way, you can quickly get started and focus on your business operations.

Mobile app availability is another crucial factor to consider when selecting accounting software. With a mobile app, you can manage your finances on the go, giving you the flexibility to work from anywhere. This feature is particularly useful for waiters who are always on the move.

Once you find the accounting software that fits your needs, you can focus on providing excellent customer service and doing what you love - serving delicious meals to your customers.

With the right accounting software, you can streamline your financial management, save time, and reduce the risk of errors, allowing you to focus on growing your business.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360 AFSL 241167 (Regional Australia Bank). Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you. Team Thrive No 2 Pty Ltd ABN 26 677 263 606 (Thriday Accounting) is a Registered Tax Agent (No.26262416).

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