What's the Best Invoicing Software for Painters

February 20, 2024
minutes to read
Michael Nuciforo
Table of Contents

If you're a painter, invoicing can be a headache you'd rather not deal with. But, it's an essential part of running your business, and invoicing software can make the process so much easier. In a sea of options, how do you narrow down the best invoicing software for painters? In this article, we'll explore the top invoicing software options for painters and the features to look for in your search.

Understanding the invoicing needs of painters

As a painter, you may have unique invoicing needs that differ from those of other businesses. Let's take a look at some features you should consider when selecting an invoice software.

Tracking expenses and materials

Painting is an art that requires a lot of materials and tools. As a painter, you need to track the expenses associated with a project, from the materials you use to the time you spend on the job. Choose invoicing software that integrates with expense tracking tools so that you can easily manage your costs and get a clear picture of your project's profitability. This way, you can ensure that you are charging your clients accurately and fairly.

For example, you may need to purchase paint, brushes, rollers, and other supplies for a project. You may also need to rent scaffolding or other equipment to complete the job. By tracking these expenses, you can ensure that you are not losing money on a project and that you are accounting for all the costs associated with it.

Estimating project costs

Providing accurate quotes for clients is essential for any painter. This means estimating project costs and ensuring that you are charging a fair price for your services. Look for invoicing software that has features that allow you to create estimates quickly and easily. Some software can even automatically convert estimates into invoices when it's time to bill your clients.

When estimating project costs, you need to consider the size of the project, the materials required, and the time it will take to complete the job. You may also need to factor in any additional costs, such as travel expenses or rental fees. By using invoicing software that can help you estimate project costs, you can ensure that you are providing accurate quotes to your clients.

Customising invoice templates

Customisation options are essential when choosing invoicing software. Painters should look for software that allows them to personalise their invoices to match their brand's visual identity. This can include adding a logo, customising colours, and fonts, and including extra information for your clients, such as payment terms or project details.

Customising your invoice templates can help you create a professional image for your business and ensure that your clients take you seriously. It can also help you stand out from your competitors and make it easier for clients to remember you.

In conclusion, choosing the right invoicing software is essential for painters who want to manage their finances effectively and provide accurate quotes to their clients. By considering the features mentioned above, you can find software that meets your unique invoicing needs and helps you grow your business.

Top invoicing software options for painters

As a painter, you know that invoicing can be a time-consuming task that takes you away from your creative work. Fortunately, there are many invoicing software options available that can help you streamline your invoicing process and get paid faster. Let's dive into the top invoicing software options for your business.


Thriday is known for being the most user-friendly accounting software on the market. It's an excellent option for painters who are just starting and need a simple invoicing solution. Thriday offers a clean and intuitive interface, making it easy to create and send compliant invoices, set automated reminders, and monitor expenses. It also allows for custom branding options, including adding your logo and changing colours to fit your brand. With Thriday, you can easily track expenses, making it a great choice for freelancers and small businesses. You can join Thriday for free here.


QuickBooks is another popular option for invoicing that also offers a wide range of accounting and financial management tools. It's easy to use and has plenty of customisation options, with templates that can be tailored to your needs. QuickBooks is best if you need a robust solution to manage your entire business, including invoicing and expenses. With QuickBooks, you can easily track your income and expenses, prepare your taxes, and manage your cash flow.


If you're looking for a free invoicing solution, Wave may be the right choice for you. It offers a range of features and customisation options for free, including invoices, estimates, and receipts. You can also pay for additional services if you need them. Wave is an excellent option for small businesses on a budget. With Wave, you can easily track your income and expenses, and get paid faster with online payments.

Zoho Invoice

Zoho Invoice is a powerful tool that offers integrations with other popular business software tools. You can easily manage your invoicing, expenses, project management, and customer relationships all in one place. Zoho offers a variety of invoice templates, customisation options, and automated reminders to help you stay on top of your invoicing. With Zoho, you can easily track your time and expenses, and get paid faster with online payments.


Xero is an accounting and invoicing tool that's best for medium-sized businesses. It offers a range of features and integrations, including invoice creation and automation, expense tracking, and project management. Xero's customisation options allow you to personalise your invoices and match them to your branding. With Xero, you can easily manage your cash flow, reconcile your bank transactions, and prepare your taxes.

Choosing the right invoicing software for your business can be a daunting task, but with these top options, you're sure to find one that fits your needs and budget. Whether you're just starting or have been in business for years, invoicing software can help you save time and get paid faster, so you can focus on what you do best - creating beautiful works of art.

Features to look for in invoicing software

Now that we've explored the best invoicing software options, let's take a look at some features to consider when making your selection. Invoicing software can help you streamline your business operations and make your life as a painter much easier.

Ease of Use

One of the most important features to consider when choosing invoicing software is ease of use. You want software that is user-friendly and easy to navigate. As a painter, you already have enough on your plate, and the last thing you need is software that adds to your workload.

When evaluating different invoicing software options, take the time to test out their user interface and make sure it's intuitive and easy to use. You should be able to create and send invoices quickly and without any hassle.

Integration with other tools

Another important feature to consider is integration with other tools you use daily to manage your business. For example, if you use a project management tool like Trello or Asana, you'll want to make sure that your invoicing software integrates with it seamlessly.

Integration with other tools can save you time and reduce the risk of errors. When your software tools work together, information is automatically synced, and you don't have to waste time manually transferring data from one system to another.

Mobile app availability

Mobile app availability is another feature to consider when choosing invoicing software. With a mobile app, you have the convenience of invoicing on the go. For example, if you complete a job at a client's home, you can create and send an invoice immediately after the job is done.

Mobile app availability also means that you can access your invoicing software whenever you need it, regardless of where you are. This can be especially helpful if you're working remotely or traveling for business.

Customisation options

Choose software that offers customisation options such as personalised invoicing templates and changing colours and font. This helps you maintain your brand's identity on your invoice.

Customisation options can also help you create professional-looking invoices that stand out from the competition. When you personalise your invoices, you show your clients that you take your business seriously and that you're willing to go the extra mile to provide excellent service.

Pricing and plans

Finally, when choosing invoicing software, it's essential to consider pricing and plans. You want to make sure that the software you choose is a good fit for your business financially.

Always check the cost of each plan offered by the invoicing software and make sure that the features you need are included in the plan you select. Check if there is a free plan before choosing a paid plan.

In conclusion, invoicing software can make your life as a painter easier and more comfortable. Choose invoicing software with features that match the unique needs of your business. The top options for you are Thriday, QuickBooks, Wave, Zoho Invoice, and Xero. Remember to consider ease of use, mobile app availability, customisations, and pricing when making your choice. Take control of your invoicing today!

By taking advantage of the features offered by invoicing software, you can streamline your business operations, improve your cash flow, and provide better service to your clients. Whether you're a solo painter or you run a team, invoicing software can help you save time and grow your business.

So don't wait any longer – start exploring your invoicing software options today and take your business to the next level!

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360  AFSL 241167 (Regional Australia Bank).  Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you.

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