Why Every Tradie Should Keep Receipts for Business Expenses

February 20, 2024
minutes to read
Warren More
Table of Contents

As a tradie, you're no stranger to hard work and dedication, whether crafting intricate woodwork, fixing pipes, or tackling electrical projects. Amidst all the sweat and toil, it's crucial not to overlook a significant aspect of your business – accounting and tax deductions. Keeping receipts might seem mundane, but it can make a world of difference when tax time comes around. In this blog, we'll delve into why every tradie should keep receipts, how to do it effectively, whether receipts are required for tax time and the tax deductions you can claim.

Why Receipts Matter

The Fundamental Role of Receipts

The humble receipt sits at the heart of every successful accounting and bookkeeping system. Receipts are like the breadcrumbs that help you trace your financial steps. They clearly record your business transactions, including expenses and income. For tradies, this means documenting the materials you purchase, tools you invest in, and payments you receive for your services.

Tracking Expenses and Income

Receipts serve as your financial GPS, allowing you to monitor your cash flow precisely. You can categorise your expenses and track your taxes, making it easier to see where your hard-earned money is going. Keeping receipts ensures that no fee goes unnoticed, whether it's the cost of materials, equipment maintenance, or vehicle expenses. Conversely, tracking your income receipts helps you stay on top of your earnings and monitor your business's financial health.

Significance in Tax Deductions

When tax season arrives, those carefully stored receipts become your best friends. They are your evidence, proof, and ticket to claiming tax deductions. Deductions are the expenses you can subtract from your total income to reduce your taxable income, ultimately lowering your tax liability. With receipts to back up your claims, you can take advantage of valuable deductions, saving you money that would otherwise go to the tax office.


How to Keep Receipts

Practical Tips and Strategies

Receipts can pile up quickly, and keeping them organised is essential. Consider using a dedicated folder or envelope for physical receipts and creating digital copies. Keep a consistent record-keeping system, including the date, vendor name, amount, and a brief transaction description. This way, you'll always have a clear picture of your financial history.

The Benefits of Digital Receipts

In this digital age, going paperless can be a game-changer. Scanning or photographing your receipts and storing them online ensures they won't fade or get lost. Apps and software tools like Thriday are available to help you digitise and manage your receipts conveniently. This saves you space and makes retrieval a breeze when you need them for tax purposes.

The Role of Automated Accounting Tools

In the world of small business, time is precious. Automated accounting tools can streamline the process of receipt management and bookkeeping. They can extract critical information from your receipts, categorise expenses, and integrate seamlessly with your financial software. Thriday, in particular, is an excellent solution for tradies, offering automated accounting features that can save you time and money.

Are Receipts Required for Tax Time?

Clarifying the Legal Requirements

One common question among tradies is whether receipts are mandatory for tax time. The short answer is yes, they are. The ATO requires you to maintain records of all your business transactions, including receipts. These records provide evidence of your income and expenses and serve as a basis for your tax returns. 

Highlighting Potential Consequences

Failing to keep receipts can have consequences beyond simply paying more taxes. Not having proper documentation can lead to penalties and fines if the tax authorities ever audit you. Taking receipt management seriously is essential to protect your business's financial integrity. 

How Receipts Can Protect Your Business

Receipts are your safety net. They shield you from potential audits, disputes, and misunderstandings with the tax authorities. Having well-organised receipts is a proactive step in demonstrating your commitment to accurate financial reporting. It ensures compliance with tax laws and builds trust with your clients and partners. 

What Tax Deductions Can You Claim

Now, let's talk about the good part – the tax deductions you can claim as a tradie. While the specific deductions available to you may vary depending on your location and business structure, there are some standard deductions that tradies can typically claim: 

  • Tools and Equipment: Expenses related to purchasing and maintaining your tools and equipment are deductible. 
  • Vehicle Expenses: If you use your vehicle for work purposes, you can claim deductions for fuel, maintenance, and even depreciation. 
  • Materials and Supplies: The cost of materials and supplies used in your projects is deductible. 
  • Home Office Expenses: If you operate your business from home, you can claim deductions for a portion of your home expenses, such as rent or mortgage interest, utilities, and internet. 
  • Insurance Premiums: Premiums for business insurance, such as liability insurance, can be deducted. 
  • Professional Fees: Fees paid to accountants, lawyers, or other professionals for business-related services are deductible. 

To make the most of these deductions, keeping accurate and well-documented records is crucial, bringing us back to the importance of keeping receipts. When you have receipts supporting your claims, you can confidently take advantage of the deductions available, reducing your taxable income. 

Key Takeaways

Every tradie should recognise the significance of keeping receipts for tax deductions and efficient accounting. Receipts are the foundation of your financial records, providing clarity, accountability, and valuable deductions come tax time.

If you're looking for a streamlined solution to manage your receipts and maximise your tax deductions, consider Thriday. Thriday offers automated accounting tools tailored to small businesses like yours. With Thriday, you can save time, reduce stress, and ensure you never miss out on a deduction because you couldn't find that elusive receipt.

Don't let tax season overwhelm you – embrace the power of receipts, and let Thriday be your trusted partner in simplifying your accounting and maximising your tax deductions. Your hard-earned money deserves nothing less. Join Thriday for free today.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360 AFSL 241167 (Regional Australia Bank). Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you. Team Thrive No 2 Pty Ltd ABN 26 677 263 606 (Thriday Accounting) is a Registered Tax Agent (No.26262416).

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