BAS Agent – What They Can and Can't Do

February 20, 2024
minutes to read
Jaala Alex
Table of Contents

In the ever-evolving world of accounting and tax compliance, understanding the roles and responsibilities of trusted advisors is crucial for businesses, particularly small ones, seeking to navigate the intricate landscape of taxation. The BAS (Business Activity Statement) agent is critical for many small businesses navigating their GST obligations. In this comprehensive blog, we will delve deeply into the world of BAS agents, exploring what they can and cannot do and providing valuable insights into their role in ensuring that your small business remains tax-compliant.

Why Do Businesses Need Bookkeeping Services?

To appreciate the significance of BAS agents, it's essential to understand why businesses, particularly small ones, need bookkeeping services. The backbone of a successful business is efficient bookkeeping. Bookkeeping encompasses various tasks, such as recording and organising financial transactions, managing invoices and expenses, reconciling bank statements, and tracking Goods and Services Tax (GST). While these tasks are vital for daily operations, they also play a crucial role in fulfilling tax obligations.

According to recent statistics, small businesses constitute a significant portion of Australia's economic landscape, accounting for approximately 97% of all enterprises. These businesses contribute significantly to the country's employment and economic growth. However, managing their financial affairs can be daunting for many small business owners. Accurate bookkeeping ensures that you can monitor your business's financial health, make informed decisions and helps you stay compliant with tax regulations.

What Is a BAS?

A BAS is a central component of the Australian taxation system. It's a form that businesses use to report and pay a range of tax obligations to the Australian Taxation Office (ATO). These tax obligations typically include GST, Pay As You Go (PAYG) withholding, and other tax-related information.

Filing a BAS is a mandatory requirement for most businesses, and it's typically done every quarter. The accuracy and timeliness of BAS lodgments are critical, as any errors or delays can lead to penalties and jeopardise your standing with the ATO.

What Is a BAS Agent?

Now that we understand why businesses need bookkeeping services and what a BAS is let's explore the role of a BAS agent. A BAS agent is a certified professional authorised to provide BAS services to businesses. These services encompass tasks such as preparing and lodging BAS statements on behalf of their clients. BAS agents are experts in tax compliance and possess an in-depth understanding of the intricacies of the BAS system.

Statistics reveal that the demand for BAS agents has been steadily increasing in recent years, mirroring Australia's growing complexity of tax laws and regulations. This highlights the importance of having software or a knowledgeable professional in your corner to navigate the ever-changing tax landscape.

The Difference Between a Bookkeeper and a BAS Agent

To gain a clearer perspective on the role of a BAS agent, it's essential to differentiate between a bookkeeper and a BAS agent. While both professionals are integral to managing a business's financial affairs, there are significant distinctions between the two:

  1. Bookkeeper: A bookkeeper's primary responsibility is to record and organise financial transactions, maintain financial records, and manage day-to-day financial tasks. Bookkeepers may or may not be certified, and their primary focus is on providing accurate financial data.
  2. BAS Agent: In contrast, a BAS agent is specifically certified to provide BAS services. They possess a deeper understanding of tax laws and compliance requirements. BAS agents are authorised to prepare and lodge BAS statements and offer expert tax advice. This expertise makes them invaluable in ensuring your business complies with tax regulations.

As a small business owner, the decision to engage a BAS agent or a bookkeeper depends on your specific needs and the expertise required. In many cases, smaller businesses may also use software like Thriday, which can automatically calculate your BAS so that you can lodge it. 

What Is a BAS Agent Not Allowed to Do?

While BAS agents are highly skilled professionals, there are certain limitations to what they can do. Understanding these boundaries is crucial:

  1. Legal and Financial Advice: BAS agents are authorised to provide tax advice within their area of expertise. However, they cannot offer legal advice or broader financial planning services. It's essential to consult the appropriate professionals for these matters.
  2. Audit Representation: In the event of a tax audit or dispute, BAS agents cannot represent you. However, they can assist you in preparing documents and records for such situations, which can be invaluable during tax investigations.
  3. Financial Planning: BAS agents are not financial planners. They do not provide long-term financial planning or investment advice. When seeking investment guidance, it's advisable to consult a certified financial planner.

Understanding these limitations helps ensure that you engage the right professionals for the specific needs of your business.

Are BAS Agent Fees Tax Deductible?

Small business owners are often concerned about the costs associated with professional services like those provided by BAS agents. However, there's good news on this front: the fees you pay to a BAS agent for their services are generally tax deductible as a legitimate business expense. This provides a financial incentive for businesses to seek professional help regarding BAS lodgments and compliance.

Recent studies have shown that small business owners who engage BAS agents tend to save time and money in the long run. The tax deductions for BAS agent fees further sweeten the deal, making it a cost-effective choice for many businesses.

How Much Does a BAS Agent Charge?

The fees charged by BAS agents can vary significantly, depending on various factors:

  1. Complexity of Financial Affairs: The more complex your business's financial affairs are, the higher the potential fees. Businesses with intricate financial structures may require more time and expertise.
  2. Services Required: BAS agents may charge different rates for specific services, such as BAS preparation, lodgment, or comprehensive tax advisory services. It's crucial to clearly understand the scope of services and fee structure before engaging a BAS agent.
  3. Hourly vs. Fixed Fees: Some BAS agents charge hourly rates, while others opt for fixed fees for specific services. Discussing fees upfront and obtaining a detailed quote will help you manage your budget effectively.

Recent surveys have indicated that the average cost of hiring a BAS agent in Australia is usually in the range of $60 - $80 per hour, with most small businesses that employ a BAS agent spending a few thousand dollars per year on these services, depending on the size and complexity of the company.

Can a BAS Agent Lodge an FBT Return?

Yes, a BAS agent can assist with lodging a Fringe Benefits Tax (FBT) return, provided it falls within their scope of services. FBT is a separate tax obligation that some businesses must address, and having a knowledgeable BAS agent can be a significant advantage in this regard. Recent trends indicate that many small businesses are taking advantage of this service, recognising the convenience and expertise that BAS agents bring to FBT compliance.

How Does Thriday Lodge My BAS?

Now that we've explored the essential aspects of BAS agents, let's delve into how Thriday, an innovative platform, simplifies the BAS lodgment process for small businesses. Thriday offers an automated BAS lodgment service that streamlines the entire process, making it more efficient and less prone to errors.

Here's a step-by-step breakdown of how Thriday works:

  1. Sign Up: To start, sign up with Thriday. The platform is designed to be user-friendly and caters specifically to the accounting and tax compliance needs of small businesses.
  2. Integration: Thriday seamlessly integrates with your financial data. This integration ensures that your transactions are accurately recorded, minimising the risk of errors and discrepancies.
  3. Automated BAS: One of the standout features of Thriday is its cutting-edge technology that automates the BAS preparation process. This automation saves you time and reduces the chances of errors in your BAS statements. 
  4. Professional Assistance: While Thriday provides automated solutions, it also offers access to certified tax agents who can review and finalise your BAS statements for you. This is a premium service where a specialist tax agent will review your BAS submission before it's lodged and contact you if any changes are needed. This choice is perfect for more complex businesses or businesses submitting their first BAS. The price for this is $199.95, including GST.
  5. Direct Lodgment: Thriday goes further by allowing you to lodge your BAS statements directly to the ATO from the platform. Lodge from your Thriday account with our automated assessment for $59.95, including GST. 

In recent surveys, businesses that have adopted automated BAS solutions like Thriday have reported significant time savings and increased accuracy in their tax compliance efforts. The convenience of having expert assistance available when needed has also been a compelling factor in the decision to use such platforms.

Key Takeaways

Understanding the roles and limitations of BAS agents is essential for small businesses seeking to meet their tax obligations efficiently. With innovative platforms like Thriday, the path to tax compliance has become more accessible and less daunting. By utilising Thriday's automated BAS lodgment service and tapping into the expertise of certified BAS agents, small business owners can ensure that their financial affairs remain in order and stay on the right side of tax compliance.

Recent statistics emphasise the importance of staying tax-compliant, as non-compliance can lead to substantial penalties and financial strain on small businesses. Therefore, engaging a BAS agent or using an automated platform like Thriday can significantly impact a business's financial health and sustainability.

As we look to the future, it's clear that BAS agents and innovative platforms will continue to play a pivotal role in helping small businesses navigate the complex world of taxation. So, why wait? Sign up for Thriday today and take the stress out of BAS lodgment. Your business's financial health deserves it; the statistics support this prudent decision.

With the proper knowledge and tools at your disposal, you can ensure that your small business thrives in a compliant and financially secure environment, contributing to the ongoing success of the Australian small business landscape.

DISCLAIMER: Team Thrive Pty Ltd ABN 15 637 676 496 (Thriday) is an authorised representative (No.1297601) of Regional Australia Bank ABN 21 087 650 360 AFSL 241167 (Regional Australia Bank). Regional Australia Bank is the issuer of the transaction account and debit card available through Thriday. Any information provided by Thriday is general in nature and does not take into account your personal situation. You should consider whether Thriday is appropriate for you. Team Thrive No 2 Pty Ltd ABN 26 677 263 606 (Thriday Accounting) is a Registered Tax Agent (No.26262416).

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